Privacy and Data Protection

Personal Data

Personal data relates to a living individual who can be identified from that data.  Your privacy is important to us.  We are committed to safeguarding the privacy of your information. We hold personal data in accordance with our GDPR policy.

Why do we collect and use your information?

We collect and use your information to contact you to send you our newsletters, website updates and other communications regarding our activities, to provide appropriate pastoral care, to monitor and assess the quality of our services, to fulfil our purposes as a church and to comply with the law regarding data sharing.  We do not share your information with others except as described in this notice. We will ask for your explicit consent to hold and share your information where data protection legislation or good practice requires us to do so.

The categories of information that we may collect, hold and share include:

– Personal information (such as name, telephone number, address, email address and birthdates)

– Characteristics (such as gender, ethnicity, language, nationality, country of birth, religious beliefs)

– Medical information relevant to caring for you, especially as a child

Storing your data

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection Legislation.  We will contact you from time to time to check that the information we are holding is accurate.

Who do we share your information with?

We will not share your information with third parties without your consent unless the law requires us to do so. 

Requesting access to your personal data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information please contact us. You also have the right to:object to processing of personal data that is likely to cause, or is causing, damage or distress

– prevent processing for the purpose of direct marketing

– object to decisions being taken by automated means

– in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

– claim compensation for damages caused by a breach of the Data Protection regulations.

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact us.

Covid-19 Data Collection

For the duration of the pandemic we will be collecting your name and contact details in order to fulfil our responsibility to provide a safe environment in which those attending our meetings. We will only use this information to contact you in the event that we believe you may have come into contact with a suspected case of COVID-19 at Christ Church Haywards Heath and it may be necessary to share your details with NHS Test and Trace if they are requested for contact tracing and the investigation of local outbreaks. Your name and contact details will temporarily be securely stored and will be retained for a period of at least 21 days in line with government guidance and then disposed of within the following 7 days.

Please inform Christ Church Haywards Heath as soon as possible if you test positive for coronavirus or develop any of the following COVID-19 symptoms:

A high temperature

A new, continuous cough

A loss or change to your sense of smell or taste

Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.

The Information Commissioner’s Office has published guidance on data handling during the pandemic. Please see www.ico.org.uk/coronavirus.

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